1. EVENT INFORMATION AND REGISTRATION REQUIREMENTS:

• Entry Fees:
  - 10km = R295 (includes 15% VAT)
  - 25km = R395 (includes 15% VAT and CSA rider levy)
  - 50km = R495 (includes 15% VAT and CSA rider levy)
• Participants must be older than the age of:
  - 10km: older than 8 years on 31 December 2024  
  - 25km: older than 10 years on the 31 December 2024.
  - 50km: older than 15 years on the 31 December 2024
  Special dispensation may be applied for in writing to the Race Office for younger entrants.
• If payment remains outstanding at the end of the online entry session, the entry will not be saved. An entry is not considered valid until payment has been received. No protest will be entertained in this regard.
• Online entries close 27 October 2024 or when the entry capacity is reached.
• The Organising Committee may, at their discretion, decline an entry from anyone who is under suspension or has been banned by any sports controlling body for having used illegal drugs or any other substances; or refuse to allow anyone to participate in the race where good grounds exist for such a refusal.
• No participant MAY sell their entry or allow anyone else to ride under that entry. Should a participant be in breach of this, she/he will be immediately disqualified and banned from participating in the Virgin Active Ride Joburg for 5 years. No protest will be entertained in this regard.
• A participant may organise a substitution with the Race Office which can be done for free before entries close. The person who is being substituted will have their number removed from the database and a new number will be allocated. Seeding will be according to the new participant’s individual seeding index.

2. SEEDING

• The size of racing groups for 25km and 50km MTB will be limited to the top qualifiers based on their Virgin Actve Ride Joburg MTB calculated seeding index.
• An entrant’s Virgin Active Ride Joburg MTB index will be calculated using the following criteria:
  - The Organising Committee will use selected SAS MTB results obtained from events between 1 November 2021 and 30 September 2024 for seeding of 25km / 50km entrants (at the discretion of the Race Director).
  - The Organising Committee will use selected results manually submitted from events between 1 November 2021 and 30 September 2024 for seeding of 25km / 50km entrants (at the discretion of the Race Director).
  - The 10km MTB entrants who do not have an index will be seeded in the open category by date of entry.
• Seeding, start groups and start times will be emailed and/or sms’d to participants and will be available from 30th October 2024. Cyclists who believe they have been incorrectly seeded may apply for re-seeding within the prescribed period communicated to cyclists. Re-seeding may be done at the sole discretion of the organisers who will require proof of ability in the form of results only. No late seeding requests at registration will be entertained.

3. RACE DAY

• No participant may participate without wearing a cycling helmet and a SAS board.  Only commercially produced helmets, meeting ANSI Z90/4 or Snell standards, may be worn. Gloves are recommended.
• Every cyclist shall ride carefully and with due regard to the safety of other cyclists and road users.
• Participants must obey the instructions of the covid compliance officers, traffic officers and marshals and comply strictly with the rules of the road, save where authorised by traffic officers and marshals.
• Participants are warned to keep to the left of the road and to remain on the sections of the road demarcated for them. Participants may be required to stop at certain intersections on the instruction of authorised marshals
• Participants are warned to keep to the left of the road / track and to remain on the sections of the road/track demarcated for them. Participants may be required to stop at certain intersections/crossings on the instruction of authorised marshals.
• A cyclist may not use a personal music system, radio communication device or cellular telephone whilst cycling. Officials and the event reserve the right to disqualify any rider that contravenes this rule.
• A cyclist may move down to a slower start group (from start group ‘B’ and down only) without being penalised. Any cyclist who chooses to start in a later start group will not qualify for any prizes in that start group.
• Only conventional mountain bikes, conventional mountain bike tandems and ‘fat bikes’ may be ridden.
  - ATB bar-ends are permitted on Mountain Bikes.
  - Any participant who is in any doubt about whether his/her bicycle, tandem or machine is suitable to be ridden in the event and, if so, in which category, is advised to contact the organisers well beforehand.
• Cycling Licenses must be available for view at registration and on race day. The Virgin Active Ride Joburg MTB Organising Committee are not responsible for the collection and return of licenses.
• Participants must complete the course entirely under their own power and slipstreaming any vehicle or motorbike is prohibited.
• Any cyclists who fail a doping test will be disqualified and receive a lifetime ban from this event.
• Cyclists starting ahead of their official start batch will be disqualified. A cyclist may not start in a group ahead of his / her designated start batch but may move down to a later start batch without being penalised. No protest will be entertained in this regard.
• Every rider shall at all times display their SAS board with the provided stickers affixed, attached to the handlebars of the mountain bike.  Do not attach the board to the bike until you get to the venue on the morning of the race.  Lost boards and stickers will be charged for.
• Participants who fail to reach the cut-off point in a specified time will be withdrawn and will not be permitted to continue. Cut-off times will be published in the race pack and will be strictly adhered to. Support services will similarly be withdrawn for that section of the route and the route will be opened to normal traffic. Cut-off times may be changed OR additional cut-offs may be instituted at any time should the Race Director deem it necessary for the safety of participants. No protest will be entertained in this regard.
• The Organising Committeereserve the right to alter the routes in accordance with safety, traffic, construction or other constraints. No protest relating to deviation will be entertained.
• There will be Medical personnel at the start, on the route and at the finish should any cyclist require it.
• Any reasonable medical or emergency evacuation costs incurred on behalf of a rider by the Virgin Active Ride Joburg MTB will be for the cost of the cyclist.
• Failure to comply with any of the event Rules, Terms and Conditions and any other relevant rules may result in disqualification. A protest committee will adjudicate any dispute, including the interpretation of these Terms and Conditions, and its ruling shall be final and binding. Result protests must be submitted in person to the CSA / CGC official in attendance at the finish line immediately after crossing the finish line / at least 30 minutes prior to prizegiving.

4. TIMING

• SAS, or their appointed agency, is the official timing company of the Virgin Active Ride Joburg MTB.
• It is compulsory for every cyclist participating in the Virgin Active Ride Joburg MTB to wear a valid SAS board linked to their personal profile. SAS boards may be purchased online during the entry process.
• You may not ride with someone else’s SAS board.
• Participants will be able to validate their Number Boards at Event Registration. It is the sole  responsibility of the rider to ride with the correct number.
• Any participant that does not display their SAS board with batch stickers will not be allowed into the start pen on race day or will have to purchase a new SAS board or batch stickers at the start. No protest will be entertained in this regard.
• You agree that Faces Ride Joburg (Pty) Ltd may share your personal information with your medical service provider in order for them to record your participation in the race if you are a member of a fitness incentive programme in order that members shall be awarded points in accordance with the rules of the specific fitness incentive programme.
• Timing queries must be addressed to Race Office no later than 30 November 2024 for consideration.

5. SUBSCRIPTIONS AND/OR OPT-IN’S:

• Please note that in the event that you have selected to unsubscribe and/or opt-out of receiving any newsletters and/or marketing mail you will still receive communication regarding logistics relating to the event you have entered.

‍7. CANCELLATION AND WITHDRAWAL POLICY:

• Withdrawal Policy:
  - No refund shall be given in the event that a participant cancels their entry into the event.
• Force Majeure:
  - No entry fee shall be refunded to a participant for a cancellation of the Event due to acts of God (so called Force Majeure), which acts shall include but not be limited to adverse weather conditions, riots, strikes, political unrest and/or any other occurrence not within the control of the event organiser.

Please read the following event participant waiver and agreement carefully, as it will affect your future legal rights. By participating in a Faces Ride Joburg (pty) ltd event you accept the below and you acknowledge that you have carefully read and fully understood the waivers and agree to the terms. 


1. WAIVER & RELEASE OF CLAIMS, ASSUMPTION OF RISK AND CONSENT TO MEDICAL TREATMENT

• I understand that participating in a FACES RIDE JOBURG (PTY) LTD Event is an inherently dangerous activity that may present challenging single-track paths, water crossings, rocky sections, other riders, public vehicles, pedestrians, steep descends, drop-offs, mud, rocks, corrugated road, grass, wet grass, wooden or metal bridges, fences, barbed wire fences etc.
• I understand that participating in the Event involves the risks of severe physical injury and/or death that cannot be completely eliminated.
• I voluntarily, knowingly and freely assume all risks associated with competing in the Event,  including, but not limited to, my own actions or inactions, the actions or inactions of others  (including participants, staff or spectators), falls, illness, infection, contact with others (including participants, staff or spectators), premises defects and the effects of weather, including high heat and/or humidity.
• I agree to observe and obey all posted rules and warnings, to follow any instructions or directions given by FACES RIDE JOBURG (PTY) LTD through its employees, representatives or agents, and to abide by any decision of any Event official relative to my ability to safely compete in the Event.
• I understand, agree and accept that some of the obstacles may go through water that has not been tested for chemicals, disease or contamination.
• I understand that the Event course may contain wild animals, insects and plants.
• I agree not to act irresponsibly during the event, as doing so may cause serious physical injury.
• I certify that I am physically fit and have no medical condition that would make participation in the Event more hazardous.
• If I am pregnant, disabled in any way or have recently suffered an illness or injury; I should have or did consult a physician before participating in the Event.
• I agree not to consume alcohol prior to the Event or use any medicines or substances that will inhibit my mental or physical ability to safely and effectively participate in the Event.
• I consent to medical care and transportation in order to obtain treatment in the event of injury to me, volunteers or medical professionals may deem appropriate and understand that this Waiver & Release extends to any liability arising out of or in any way connected with the medical treatment and transportation provided in the event of an emergency and/or injury.
• I understand and agree that I am expected to exhibit appropriate behaviour at all times and to obey all local, province, federal civil and criminal laws at all times while participating in or attending the Event. This includes, generally, respect for all people, equipment, facilities or property. FACES RIDE JOBURG (PTY) LTD may dismiss me, without refund, should my behaviour endanger the safety of or negatively affect the Event, person, facility or property. I also agree to indemnify FACES RIDE JOBURG (PTY) LTD, its owners, officers, past and present employees, agents and Event sponsors from any and all third party claims caused in whole or in part by my negligent or intentional acts or omissions.
• I agree that FACES RIDE JOBURG (PTY) LTD is not responsible for any personal items or property that is lost, damaged or stolen at the Event.
• I understand that pets, wheeled baby conveyances or other wheeled means of conveyance are NOT permitted on the Event course.
• I consent to the use of my image in photographs, motion pictures or recordings taken at the Event for use in Event advertising, marketing or promotion.
• I agree that all entry fee payments are final and non-refundable. Refunds may be done at the discretion of FACES RIDE JOBURG (PTY) LTD.
• I agree that FACES RIDE JOBURG (PTY) LTD reserves the right to cancel the Event in the event of extreme weather (including, but not limited to, heat, tornadoes, earthquakes, fires,  storms, lightning and floods), accidents, acts of war or terrorism, military conflicts or riots or for any reason that, in FACES RIDE JOBURG (PTY) LTD’s discretion, will protect the safety and security of Event participants and spectators. In the event of such cancellation, there will be no refund of my registration fee.

2. THE FACES RIDE JOBURG (PTY) LTD WAIVER & RELEASE OF ALL CLAIMS / ASSUMPTION OF RISK

• I understand that FACES RIDE JOBURG (PTY) LTD is committed to conducting its Event in a safe manner and holds the safety of participants in the highest regard. I understand that FACES RIDE JOBURG (PTY) LTD continually strives to reduce such risks and insists that all participants follow safety rules and instructions that are designed to protect the participant’s safety. I also understand, however, that participants and parents/guardians of minors registering for the Event recognise that there is an inherent risk of severe physical injury and/or death when choosing to participate in the Event. I am solely responsible for determining if I am (or my minor child/ward is) physically fit and/or sufficiently skilled for the Event.
• I recognise and acknowledge that there are risks of physical injury to participants in the Event, and I freely and voluntarily agree to assume the full risk of any and all injuries, damages or loss, regardless of severity, that I (or my child) may sustain as a result of said participation.
• I approve my (or my child’s) participation in the Event. I assume all risks and hazards incidental to such participation in the Event, and I release, absolve, indemnify, and agree to hold harmless  FACES RIDE JOBURG (PTY) LTD its owners, officers, past and present employees, agents, representatives, assigns, administrators, executors, volunteers, and all city, county and state governments, and all Event sponsors, their representatives and successors, and other persons,  for any claim arising out of an injury to me (or my child) and from any and all claims, causes of action, obligations, lawsuits, charges, complaints, controversies, damages, costs or expenses of whatsoever kind, nature, or description, whether direct or indirect, in law or in equity, in contract or in tort, or otherwise, whether known or unknown, arising out of or connected with my (or my child’s) participation in the Event.
• Use of online registration is at my own risk, on an as-is and as available basis and FACES RIDE JOBURG (PTY) LTD makes no warranty that its site or services will be uninterrupted, secure or error-free. I understand and agree that any material and/or data downloaded or otherwise obtained through the use of online registration, is at my own discretion and risk and that I will be solely responsible for any damage to my own computer system or loss of data that results from the download of such mateI agree to indemnify and hold online registration harmless from and against any and all damages, costs, claims or demands, including reasonable attorney’s fees, made by any third party due to or arising from or relating to my use of online registration or the violation of any term of this Agreement.rial and/or data.

3. ONLINE REGISTRATION AGREEMENT AND LIABILITY WAIVER (AGREEMENT)

• I represent and warrant to FACES RIDE JOBURG (PTY) LTD that I have full legal authority to complete this event registration on behalf of myself and/or any person I am registering  (Registrant(s)), including full authority to make use of the credit or debit card to which registration fees will be charged.
• If I am registering a minor under the age of 18, I represent and warrant that I am the parent or legal guardian of that person and have the legal authority to enter into this Agreement on their behalf and by proceeding with this event registration, I agree that the terms of this Agreement shall apply equally to all Registrants.
• I understand that participating in the Event is an inherently dangerous activity that presents extreme obstacles and involves the risks of severe physical injury and/or death that cannot be completely eliminated.
• I understand that participating in thFACES RIDE JOBURG (PTY) LTD shall not be liable for any direct, indirect, incidental, special or consequential damages, including lost profits, resulting from (a) the use or the inability to use online registration, (b) resulting from any transactions made or services or goods purchased through online registration or (c) resulting from unauthorized access to or alteration of any transmissions or data.e Event is an inherently dangerous activity that presents extreme obstacles and involves the risks of severe physical injury and/or death that cannot be completely eliminated.
• Use of online registration is at my own risk, on an as-is and as available basis and FACES RIDE JOBURG (PTY) LTD makes no warranty that its site or services will be uninterrupted, secure or error-free. I understand and agree that any material and/or data downloaded or otherwise obtained through the use of online registration, is at my own discretion and risk and that I will be solely responsible for any damage to my own computer system or loss of data that results from the download of such material and/or data.
• I understand that online registration is controlled by FACES RIDE JOBURG (PTY) LTD from its offices in Pretoria South Africa. By completing this event registration, I agree that the statutes and laws of South Africa without regard to the conflict of laws principles thereof will apply to all matters relating to this event registration and Agreement. I further agree and expressly consent to the exercise of personal jurisdiction in the courts of South Africa in connection with any dispute or claim with FACES RIDE JOBURG (PTY) LTD.
• Using an illegitimate ID / Passport number will result in you losing your entry and forfeiting your payment.
• An email address cannot be used more than once – a unique email address must be used per entrant.